Why You Need Video Conference Call Recording

Video conference call recording at a business meeting

“Just to be clear, we have the conversation on tape. In fact, we have the entire meeting recorded on video.”

No, it’s not a Watergate rehash or the trailer to a Hollywood spy thriller. It’s actually not that interesting at all, really, unless you’re the one who wasn’t paying attention during yesterday’s big video conference call.

It’s a discussion that might very well arise if your business is forward thinking enough to have set up video conference call recording. Far from being some form of mischievous subterfuge, video conference call recording is the modern way of taking notes during a meeting. It’s an unobtrusive, 100% accurate way of making sure every idea, discussion, and agreement reached during a conference call is taken down for future reference.

It can be used as a training tool, a digital form of tracking a project from start to finish, a way to pass on detailed information to those who didn’t make it to the meeting, or even just a way to remember. It’s also become so common that most video calling vendors include it as part of their platforms.

And if you’re easily distracted during meetings, video conference call recording is exactly what you need.

Video Call Recording Basics

Recording a video conference is exactly what it sounds like. It captures the audio and visuals of a live video conference just as they appear on the screen of whichever caller recorded the meeting. In some video conferencing platforms, the feature is reserved for the meeting host, but generally, it’s a function all callers can access.

It isn’t, however, a Matrix-like 360-degree rotating recording of everyone’s viewpoint. Think of it more like a moving screenshot, a video of one person’s experience of the meeting–which makes it worthwhile to put some thought into who’s going to be in command.

Over recent years, video recording has become standard among video conferencing vendor offerings. You can see a more detailed list of platforms that carry the function by downloading VC Daily’s best video conferencing software chart, but here are a few names you should consider:

  • Zoom
  • Vidyo
  • Adobe Connect
  • Amazon Chime
  • Fuze
  • Skype for Business
  • BlueJeans

In most of the above cases, activating video recording is as simple as pushing a single button.

Video Conference Call Recording in Practice

We briefly discussed how to use the video recording function during our review of video conferencing platform Vidyo. The platform is one of the more feature-rich available–worth a look if you’re setting up a video link from scratch, as all you’ll need to add is a webcam–and its call record function a good example of what you’ll want in your meetings.

As you can see from the image below, the red round record button sits on top of your video meeting screen throughout the conversation. To activate, all you need do is hit the circle. Everyone in the meeting is given a warning that their actions are being recorded, and the host can start and stop the function during live calls.

A Vidyo video conference call being recorded

The video file can be accessed via the cloud, edited, shared, and deleted if needed as soon as the stop button is pressed. It’s a simple operation, and it’s fairly similar to what you’ll find elsewhere.

Of course, today’s video calling is all about smart technologies, and call recording is no different. BlueJeans recently announced that it teamed with AI developer Voicera to add a voice-activated, automatic video recording assistant to its group meetings. Named Eva, this virtual assistant will record your meeting to video, produce a written transcript, and store it all in the cloud in a shareable, searchable filing system that can automatically highlight the key points of the meeting.

Forget the details–with that kind of help, you don’t even need to remember the big decisions that happened in a meeting. Maybe you don’t even need to attend.

Why You Should Be Using Video Recording

Video conference call recording can serve purposes far greater than saving the neck of an absent-minded attendee. Whereas a written transcript or personal notes can record the main events, video captures the emotion of the moment, the physical gestures that reflect the mood of the room, and even the visual or multimedia presentations that might otherwise have to be saved as separate files.

You can use it to:

Inform project development: As the weeks drag on during a long-term project, everyone can start to drift away from the central idea that set the whole thing in motion. With a video recording of the earliest discussions, you can create an edited, digital reference manual to keep the original spark alive and make sure nothing gets lost along the way.

Share important information in detail: Not every member of the team can, or even should, attend every meeting. Video recordings offer an engaging way to inform the whole group of exactly what was said in a meeting and what needs to happen next–and they make it easier than audio recordings to figure out who said what.

Make training videos: Any video call can be recorded, even interactions between internal employees and external clients or collaborators. Such recordings provide live examples of the do’s and don’ts of how your company operates.

Preserve historic moments: Stepping outside the office, video recordings offer a way to create a live action version of your family photo album. Why settle for a picture of your niece blowing out her birthday candles when you can relive the entire event, complete with the reactions of well-wishers on the other end of the video call?

Of course, there are plenty of other reasons why you’d want to keep a comprehensive record of your video meetings. What’s critical is that you have the choice. That’s why we’d recommend you make sure your video conferencing vendor includes call recording before you make a long-term commitment. When you zone out at the next project meeting, you’ll thank us.

Subscribe to VC Daily